Connect with us

Technology

5 Reasons to Switch to Digital Document Solutions

Published

on

No matter if you are in the industry for long, or you have just started, the thought of expanding your business is always on your mind. The requirement is the same for expanding any business: the right marketing strategy and obviously increasing work efficiency, which leads to good productivity eventually; thus, a business can grow.

Switching to a digital document, the solution is not going to help you in your marketing strategy but is definitely going to help you in managing your work-efficiency at your workplace. As it is mentioned earlier that the business can be large or small, managing the workflow has the same effects in both.

The paperless office is not a myth, as many large corporate companies have already started implementing it, and you should, too, why? Well, you can find out more here which will make you understand the reasons to switch from paper to digital document solutions.

digital document solutions

Securing Documents

Data-breach is such horrifying news that every organization is afraid of it. It has been stated in a survey, that over 67% of companies have confirmed that the result is going be disastrous if the sensitive paper got leaked anyhow. Digitized documents have such security that the paper documents cannot have ever, as the paper documents can be copied, stolen, or lost. However, it is not possible in case of digital documents. Digital documents can be encrypted or password-protected so that only the authorized persons can have access to it. To have such control over your documents is an apparent reason to switch to digital document solution.

Other than that, paper documents can easily get damaged due to some natural disaster, but as the digital documents are getting stored in the server or the cloud, then there’s no need to worry about documents getting damaged because you can retrieve the documents anytime you want. You may find this article on How to Geek informative and you can take precautions against natural disasters.

Accessing Documents Made Easy

Digital document solution like file center lets you access the digital files from anywhere. How? Well, the requirement is a computer/laptop or any other device having an active internet connection—that’s it—if you have the essential requirement, then you can access your files from anywhere and continue working even from your home. With digital document solution, it is easy to send, receive and save files, because you can share the files via e-mail or any other transferring process like fax, networks and cloud storage system and no need to worry about the security because of you can always encrypt the files before transferring.

* A thing to keep in mind that you are dealing with the right and trustworthy service provider while you are sharing files digitally.

Workflow Automation

Just give it a thought about the working process in your office. There can be so many tasks that require the same repetitive steps to be performed. How about having an automatic system that can perform those actions without any errors and complete the task on time? The digital document solution software comes with so many useful tools that can perform some tasks on behalf of you and manage the workflow. If the workflow is managed without any mistake, then automatically it results in good productivity.

Easy Retrieval

How many times it’s happened to you that you are searching for a paper that is required urgently, but you are not able to find it, and you have to go through all your paper documents to find it—the feeling can be irritating and frustrating both. Having a digital document solution gives you the chance of searching for files by using keywords, phrase or plain text, because while digitizing the files an indexing or sorting process is done before storing those data, which can be done by taking help from ERP solution providers, or there are much smart processing software available, using the software even you can easily index those contents according to their purpose. So, implementing a digital document the solution is saving your time and energy by making the files ready for easy retrieval.

Makes a lot of Free Space

 Reducing the use of paper and getting rid of paper documents lets you free up the cabinets and drawers and even top of your desks, which ultimately results in having free neat and clean workplaces. A clean space looks nice to work with and also have some positive vibe, which has a good effect on work-efficiency and productivity. Forbes will add more knowledge here.

Not only this if you do not need to buy paper and printing ink then obviously you are saving some money, and the ”go green’ project making you take a step forward to help the environment.

These are basic five reasons to switch to digital document solutions, when you actually implement it in your office, you can see so many other features that can be very useful to you. Now you might think about how you can switch to digital document solutions, well, for that, there is a software called Document management software (DMS), which is based on the concept of digital document management and document control.

Based on the storage location, the DMS is classified into two types:

1.       On-site/On-premise/self-hosted Document Management Software: This one store all the documents physically, that is in the server of the office. So, anyone outside of the office does not have access to the files. The security and maintenance of the data entirely depend on the official authority. The data can be accessed offline while being present in the office.

2.       Cloud-based Document Management Software: Responsible for storing the data virtually in the cloud, so it provides infinite virtual storage. An active internet connection is a must because all the work is done online. Data can be accessed from anywhere if permitted to, and the security and maintenance depend on the host (service provider).

Other than the storage process, both the DMS working procedure is the same. Paper documents get scanned in the software by using a high-speed scanner, and the other digital documents like e-mails, software generated results get captured in the DMS. Then the indexing process occurs to make the files ready for retrieval and after that the data can be accessed, or shared and modified.

Digital document solutions come with many benefits that actually helps you in growing your business by providing security to your documents and obviously making your work easier for excellent productivity. As other organizations are switching to digital document solution, it is high time for you to do the same because you definitely don’t want to stay behind in progress. Talk to some IT professionals and install a simple and yet efficient DMS which your employees are going to find easy to work. Do not ignore the digitization cause it is the future.

Continue Reading
Click to comment

Leave a Reply

Your email address will not be published. Required fields are marked *

Technology

An Ultimate Guide to Buying A Modem Which is Worth It

Published

on

We start a never-ending debate regarding whether or not you should buy your internet modem rather than asking your internet service provider to provide you one on a monthly rental basis. We get it, going out on a limb to buy your internet modem could be confusing, especially if you don’t know which modems or models are compatible with your device.

Spectrum Internet consumers may simply just dial the número de teléfono de spectrum i.e. Spectrum Customer Service helpline and get the required information from the 24/7 available Spectrum Customer Service representative.

modem buying guide

What to Look When Buying A Modem?

Compatibility

One of the major things you should be looking at in the device is compatibility. Whatever device you are buying you have to make sure that your internet service provider got the operation you are looking for. The majority of DOCSIS 3.0-certified modems should operate with DOCSIS-based internet service, although double-checking is always a good idea. Comcast, Cox, and Spectrum, among the biggest ISPs, all have sites where you can verify cable compatibility.

Price and Warranty

We are not asking you to buy the cheapest device but you should consider its price.  Before purchasing you must search enough so that you can make a fair comparison. Retailers frequently offer modem discounts, so you might be able to get the type you want — or an acceptable substitute — for less than you’d anticipate.

The Best Modems That Money Can Buy

  1. MOTOROLA MB7420
  2. NETGEAR CM500
  3. NETGEAR CM600
  4. ARRIS SURFBOARD SB6183

MOTOROLA MB7420

The Motorola MB7420 is one of the most suitable modems for most households,  as it has a speed that is compatible with most internet plans. The MB7420 is best for internet plans with a maximum speed of 300 Mbps, which covers a large portion of our family. When I tested the MB7420 at home, I had consistent connectivity, even with many people inside trying to access the internet at the same time.

Also Read: How To Change PLDT Home DSL WiFi Name and Password Easily

NETGEAR CM500

As it is available in the most of store contributes to the popularity of Netgear CM500 and most importantly it cost a lot lesser than the Motorola MB7420 most of the time, you can save a lot if you make an excellent bargain. (Because cable modem costs change, keep an eye out for the greatest tech discounts while searching for one.) It’s a good deal if you can get a new CM500 for $50 or less.

One of the best features of  Netgear CM500  is that it is compatible with the most popular cable providers and most importantly it offers an excellent speed of 300 Mbps, which is more than enough for many internet users. (If you have a high-speed plan, a faster modem is a must.)

NETGEAR CM600

While most people choose internet plans with speeds of 100 to 300 megabits per second (Mbps), some individuals want higher-speed service. If your plan offers download rates of more than 300 Mbps, you’ll need a cable modem that can handle the extra bandwidth. The CM600 from Netgear is the finest cable modem for faster speeds, albeit it costs a little more than the CM500.

ARRIS SURFBOARD SB6183

The Arris Surfboard SB6183 was previously our top selection for the finest cable modem, owing to its reliable performance that would please most home internet users who don’t pay for high-speed service; however, this older modem is becoming difficult to come by these days. If you can get the SB6183 for a reasonable price, the two-year guarantee is also a significant advantage.

Why do we recommend these modems?

When you have to buy your own modem, you can often get confused because of the multiple options available in the market. However, if you are aware of the features and benefits of a modem, you can make a better choice. All the modems that we recommended have been rated as the best functional modems by their users.

It can take hours to do research on the best modems available in the market, we made it easy by mentioning the top models that are easily available in the market.

Must Read: Simple Tips To Boost Your Wifi Signals At Your Home

Conclusion

Buying a good modem is necessary as many features depend on it. There are many things you should be looking at in modems like the compatibility of modem with the internet and the price as well as the warranty given by the company. Their many devices are available however, we have mentioned the top modems for you in this article.

If you want a high-speed internet connection, you need to invest in a good modem because the quality of your Wi-Fi signals is highly dependent on your modem.  Moreover, if you buy your own modem, you will save more because you will not pay the rent for the modem which is provided by the company.

Continue Reading

Technology

VoIP, Landlines, And Cellphones: Examining The Three Phone Calling Options

Published

on

Technologies are advancing way quicker than they have ever before. This is the case in almost every industry (if not all) such as with telecommunications. Thanks to Freeje and other providers, you can now reach new heights that previous techs never made possible through VoIP.

More importantly, this gives you an additional option for who you want to manage communications in your enterprise. But among your options, is VoIP the one that makes the most sense for your business?

Before we answer that question, you must understand your options first. We’ll help you make an informed decision by delving into each major selection for phone calls. And by the end, we’ll present you with what we think would benefit you the most.

Landlines

An option we’re all familiar with, landlines were a staple in households for generations. It hasn’t changed much since it was invented, retaining its most distinct feature – transmitting calls through copper wires.

Pro

  1. It’s stable. Even in disasters, landlines are usually the last to go.

Cons

  1. It’s limited by wires. You can only take a call when you’re within the reach of its wires. Otherwise, it’s not possible.
  2. It’s dated. There are far more sophisticated options that offer more without getting stuck in a contract with your phone company.

Cellphones

It’s a little more advanced than the first option as it doesn’t need you to be in one place at a time. Instead of copper wires, cell phones send data through cellular towers. And to activate its call features, you’ll need a SIM inserted.

Pro

  1. More versatile than a landline. A viable option for workers who are always in the field, it lets you keep connected without being stuck on a desk.

Cons

  1. It doesn’t work without a SIM. This may be provided by a phone company or can be bought on your own.
  2. It can be expensive. If you’re calling abroad, your local SIM will incur hefty international phone call charges.

Also Read: Top 5 Safest Applications To iPhone

VoIP

VoIP uses the internet for calls – this is the most important thing to remember about this one. Meaning, every device that you can normally use to access the internet can work with it, including landlines and cellphones.

Apart from those, you may also access a VoIP service with a computer. But it’s not what makes VoIP so unique. Enterprises of all sizes have loved this service because it gives them access to a lot of features previously only available if you’re willing to spend thousands of dollars.

In essence, it integrates all features that you need for communication, making it endlessly easier for you to change anything as you see fit.

And all it takes to get started? A virtual number – a virtual number that you can get through a VoIP provider for as low as $1 per month.

Pros

  1. It’s incredibly flexible. You’ll never be forced to retain a system that doesn’t suit your needs anymore. You can always change things around to make it work best for you.
  2. It’s way cheaper. Not only do you get all the once high-end features, but you also save cash. Some have even cut costs by as much as 80%.
  3. It’s more efficient. With everything in one place, you can detect redundancies and make room for improvement. VoIP can also give you access to information on which you can base your changes on.
  4. It’s not limited by location. You or your workers can be anywhere in the world and never miss a phone call. As long as you have an internet connection, you’re good to go.
  5. Numbers can be associated with different devices. This means that you can call anyone from the device that’s most convenient to you.

Con

  1. You need a stable internet connection. As you’ll be sending data with it, any instability here can negatively affect the quality of the call and can even cause call drops.

Also Check: Guide to Download TweakBox for iPhone/iPad

Why VoIP reigns supreme over all phone communication options

For us, it’s definitely the obvious choice. But if you don’t see it that way yet, we invite you to think of it this way: a smartphone is better than its more basic counterpart because it combines the functions of multiple types of equipment.

In the same way, VoIP lets you enjoy all that streamlined communication has to offer. You don’t have to spend anywhere near what you would if you were to purchase every single feature that you want. It’s all in one place – the ‘cloud’ – so you can manage everything in one place.

Want to see how it is using the best option? We recommend Freeje Optimum business phone app to get started. Introducing you to the world of VoIP within just one app that lets you use and even purchase your first virtual number, making it the perfect way to discover and explore all the possibilities of switching to VoIP.

Continue Reading

Business

Does Having A Website Guarantee Growth In Business?

Published

on

If not before, we’ve indeed learned a lesson about online businesses in 2020. Online presence is the key to success in this digital era. You might already know how important it is to have a website that can help your business grow online. But, little did you know that having a website does not guarantee business growth.

Wait. What?

The truth of the matter is that having a website is only the stepping stone for entering into the world of digital commerce.

Read this- several reports confirm that more than half of the startups fail within the first year of their inception. And most of them set up an online store or a website.

So, where is it all going wrong? Of course, to set up your business online, you need a website. Besides, having a relevant domain name and a beautifully crafted website indeed influences business. But it requires a lot more than just creating a website to gain online success.

In this article, we’ll give you some practical ways to help you grow your online business.

Does Having A Website Guarantee Growth In Business?

So, keep reading to find the correct answers for all your whats, hows, and ifs.

Like Promotions Like Advertisements

For starters, you need to understand one thing; your website is like your shop. Your customers would only buy from you as long as they can find you.

You’ll need to promote and advertise your website (online business) the same way you’d do it for your physical retail store in your community or locality.

Note that, by similar promotions and advertisements, we do not mean magazine prints or TV coms. Investing in these traditional strategies could be way too expensive. And, luckily there are several other ways to do so.

For example, you can start with guest blogging and press releases about your business. Thus, improving website visibility in front of the masses. But remember, you only partner up with niche relevant blogs and magazines for guest posting and press releases.

Likewise, you can also include paid promotions such as Facebook ads and Google ads into your advertising plan.

NOTE: It is noteworthy that promotions and advertisements are not identical, although they work pretty similarly and for the same goal.

When you’re promoting, you’re not enticing your target audience to purchase at the very exact moment. Meaning you’re instead promoting your brand than your products.

Contrary to this, when you’re advertising, you’re asking your customers to make a purchase.

Also Read: Tips for choosing a WordPress Template and Why You Need Template Monster

Competitors Can Be Great Teachers

Most website owners assume that taking up the usual steps, such as optimizing keywords and building relevant backlinks, is enough. But, there’s a catch to this practice.

Consider this scenario.

Every website follows these steps. But, not every website ranks at the first position in search results. In other words, a few websites perform outstandingly, then the rest. Indeed, they are doing something exceptional that others are not.

Now, some websites within your niche (your competitors) should be ranking on top positions in search results. In contrast, others might be ranking on the tenth or maybe fiftieth page.

So, what is it that the top rankers are doing and the bottom rankers are missing in their marketing? Maybe it is a mix of paid and organic traffic sources. Or perhaps it all has to do something with the content that they have on their website.

To your surprise, you can indeed find out what’s helping your competitors rank better than others for your desired keywords. The practice is called competitor analysis. And once you’ve identified what’s helping your competitors outperform others, you’re already a step closer to growing your online business.

What you can do next is, adopt their strategy, modify it to suit your needs, and you’re good to go. And if it is working for your competitors, it should work for you as well.

Market Trends Help Maintain The Pace

Like all other things concerning your business, marketing trends also keep on changing. Precisely, digital marketing trends in 2021 are far more stern than it was a year ago. So what do you do?

You keep up with the trends.

Consider this –

Every change in the market drives specific changes in the industry operations. And also how consumers interact with the industry. For example, a change in consumer preference for pre-packed foods would also affect how food and beverage companies produce their products.

And the ones who can’t keep up with the market trends are often the ones to fail or are generally at the bottom of the market funnel.

Must Read: Improve your Business with Better Customer Success

Need For Robust And Holistic Approach

All in all, you need a way to market your website more than you need the website. Although your website is the stepping stone, it is not the end of your efforts.

Perhaps, coming up with a robust and holistic plan to penetrate the market should be your primary focus. And accordingly, things would start falling into place.

Continue Reading

Trending