No matter if you are in the industry for long, or you have just started, the thought of expanding your business is always on your mind. The requirement is the same for expanding any business: the right marketing strategy and obviously increasing work efficiency, which leads to good productivity eventually; thus, a business can grow.
Switching to a digital document, the solution is not going to help you in your marketing strategy but is definitely going to help you in managing your work-efficiency at your workplace. As it is mentioned earlier that the business can be large or small, managing the workflow has the same effects in both.
The paperless office is not a myth, as many large corporate companies have already started implementing it, and you should, too, why? Well, you can find out more here which will make you understand the reasons to switch from paper to digital document solutions.
Data-breach is such horrifying news that every organization is afraid of it. It has been stated in a survey, that over 67% of companies have confirmed that the result is going be disastrous if the sensitive paper got leaked anyhow. Digitized documents have such security that the paper documents cannot have ever, as the paper documents can be copied, stolen, or lost. However, it is not possible in case of digital documents. Digital documents can be encrypted or password-protected so that only the authorized persons can have access to it. To have such control over your documents is an apparent reason to switch to digital document solution.
Other than that, paper documents can easily get damaged due to some natural disaster, but as the digital documents are getting stored in the server or the cloud, then there’s no need to worry about documents getting damaged because you can retrieve the documents anytime you want. You may find this article on How to Geek informative and you can take precautions against natural disasters.
Accessing Documents Made Easy
Digital document solution like file center lets you access the digital files from anywhere. How? Well, the requirement is a computer/laptop or any other device having an active internet connection—that’s it—if you have the essential requirement, then you can access your files from anywhere and continue working even from your home. With digital document solution, it is easy to send, receive and save files, because you can share the files via e-mail or any other transferring process like fax, networks and cloud storage system and no need to worry about the security because of you can always encrypt the files before transferring.
* A thing to keep in mind that you are dealing with the right and trustworthy service provider while you are sharing files digitally.
Just give it a thought about the working process in your office. There can be so many tasks that require the same repetitive steps to be performed. How about having an automatic system that can perform those actions without any errors and complete the task on time? The digital document solution software comes with so many useful tools that can perform some tasks on behalf of you and manage the workflow. If the workflow is managed without any mistake, then automatically it results in good productivity.
How many times it’s happened to you that you are searching for a paper that is required urgently, but you are not able to find it, and you have to go through all your paper documents to find it—the feeling can be irritating and frustrating both. Having a digital document solution gives you the chance of searching for files by using keywords, phrase or plain text, because while digitizing the files an indexing or sorting process is done before storing those data, which can be done by taking help from ERP solution providers, or there are much smart processing software available, using the software even you can easily index those contents according to their purpose. So, implementing a digital document the solution is saving your time and energy by making the files ready for easy retrieval.
Makes a lot of Free Space
Reducing the use of paper and getting rid of paper documents lets you free up the cabinets and drawers and even top of your desks, which ultimately results in having free neat and clean workplaces. A clean space looks nice to work with and also have some positive vibe, which has a good effect on work-efficiency and productivity. Forbes will add more knowledge here.
Not only this if you do not need to buy paper and printing ink then obviously you are saving some money, and the ”go green’ project making you take a step forward to help the environment.
These are basic five reasons to switch to digital document solutions, when you actually implement it in your office, you can see so many other features that can be very useful to you. Now you might think about how you can switch to digital document solutions, well, for that, there is a software called Document management software (DMS), which is based on the concept of digital document management and document control.
Based on the storage location, the DMS is classified into two types:
1. On-site/On-premise/self-hosted Document Management Software: This one store all the documents physically, that is in the server of the office. So, anyone outside of the office does not have access to the files. The security and maintenance of the data entirely depend on the official authority. The data can be accessed offline while being present in the office.
2. Cloud-based Document Management Software: Responsible for storing the data virtually in the cloud, so it provides infinite virtual storage. An active internet connection is a must because all the work is done online. Data can be accessed from anywhere if permitted to, and the security and maintenance depend on the host (service provider).
Other than the storage process, both the DMS working procedure is the same. Paper documents get scanned in the software by using a high-speed scanner, and the other digital documents like e-mails, software generated results get captured in the DMS. Then the indexing process occurs to make the files ready for retrieval and after that the data can be accessed, or shared and modified.
Digital document solutions come with many benefits that actually helps you in growing your business by providing security to your documents and obviously making your work easier for excellent productivity. As other organizations are switching to digital document solution, it is high time for you to do the same because you definitely don’t want to stay behind in progress. Talk to some IT professionals and install a simple and yet efficient DMS which your employees are going to find easy to work. Do not ignore the digitization cause it is the future.
How Does One Go From Just Having An Idea To Creating An Eye-Catching Video?
Eureka! You’ve finally got it!
You have the ultimate idea that your brand can transform into an eye-catching video and get a revenue boost. You can almost picture it in your head. But now what?
How can you create the perfect video that can do justice to your amazing idea? What does it need to achieve this desired result? And most importantly, how can you realize your concept into a real-life opportunity?
If you are struggling with these questions, then you have come to the right place! In this post, we will explore how one goes from merely having an idea to executing it in the form of an eye-catching video. So without any further ado, let’s check out this step-by-step guide:
Create a Production Plan
Before you dive right into producing a video, it would be wise to formulate a production plan first. Having a structure in place will not only make it easier for you to shoot or create the video but also to edit it.
Start by identifying the mission and goal of producing this video. Is it to increase brand awareness? Do you want to get viral? Is it for self-promotion? Depending on this end-goal, you can formulate a production strategy.
Next, you need to decide the video content type. Video content ranges from Vlogs (Video Blogs) to Q&As – so decide on the video type based on your mission and the viewer preference.
Finally, get working on the script. Collect all the data in a single place and identify the key ideas that you wish to explore in your video, then collate this information to draft a compelling script. You may circulate this script between your team members and industry experts to gather their feedback.
Choose a Video Maker
Now that you have the foundation in place, it is time to choose your tool. You can browse through the several video maker online and select an application or software that appeals to you the most.
Factor in your technical savviness and competence as a video creator and editor while choosing the platform. For basic video creation, you could turn to applications like PowerPoint, where you can dabble around with basic transitions and animations. On the other hand, platforms like Invideo that are packed with an array of features are also are known for having a user-friendly interface.
Let Your Brand Voice Echo
You are not making videos for leads and prospects; you are creating videos for other human beings.
So, allow your brand persona or individual personality to shine through the video. Whether you are creating videos in a B2B environment or sharing a step-by-step guide on how to make a mouth-watering egg roast, audiences are looking for a human connection.
However, in order to be successful, you and your audience have to literally and figuratively speak the same language. You cannot expect to attract middle-aged individuals or seniors with words like “YOLO” and “LOL,” and neither can you appeal to Millennials by blaming them for ruining the economy!
The above reason is why you must carefully choose a brand voice. Do you want to appear professional and authoritative? Or do you want to keep things fun and casual?
Factor in your audience and corresponding demographics to market yourself or your products through the video.
Explain Your Product or Service
Nobody knows you or your product/service better than yourself! However, this knowledge may result in you assuming that everyone else knows it too.
Conceptualize your video as the first point of contact between you or your brand and the audience. Then walk them through the entire process of what your product is and how it can benefit them.
But here comes the dicey bit – you need to balance out the information with entertainment. If your audience had the chance to choose between “5 features of XYZ” and cute cat or dog videos, they would, unfortunately, go for the latter. More so, if your video just drones on and on about product specifications and features.
Hence, make an attempt to make the video more engaging by weaving in a story or adding value to it. When you compare “5 features of XYZ” versus “5 ways in which XYZ changed my life,” the former appears to be more impactful. Thus, incorporate such techniques to make your videos more engaging.
Snip, Snap, and Edit
Once you have produced the first raw draft of the video, it is time to edit it! Remember the production map that you created when you conceived the idea for the video? Bring that up again and recollect the goal.
With this objective in mind, start working towards creating a story. Delete any extra or irrelevant footage and add more aesthetically pleasing elements. Make use of video editor Chromebook tools to carry out color correction and color grading to give your video a polished look.
If there is narration involved, test and superimpose a voiceover clip for more clarity. On the other hand, you can make effective use of music to evoke emotions and influence the viewers.
Publish and Promote the Video
Finally, now that everything is done, it is time to show the world your awesome creation!
First, select an appropriate title and incorporate the keywords that will make it easier for audiences to locate your video. It may seem insignificant and is often overlooked, but put in thought while selecting a thumbnail for your video.
Once everything is in order, publish the video over multiple platforms and start promoting it with all your might!
Post your video on YouTube, Facebook, and the landing pages of your website. Make use of hashtags and include more keywords in the video description for greater visibility.
Creating an eye-catching video does not necessarily involve high production value. You can achieve the same effect by making smart use of readily available video creation tools. Most importantly, focus on the content of the video as it is the heart and soul of the video that will get it noticed!
DigitalOcean – Bridging The Gap Between Providers And Developers
These days there has been a buzz about cloud hosting or cloud computing in the market. The main reason behind this is, the cloud hosting platform offers the organizations an alternative compared to conventional hosting packages, like shared, VPS, dedicated, etc. Now here the important question arises and that is, how cloud hosting differs from traditional hosting packages? In this article, I am going to cover how cloud hosting differs from these traditional types of hosting packages. Additionally, I will be covering a brief about the DigitalOcean managed VPS cloud platform and the way they bridge the gap between providers and developers.
Now we will look at a few points that overcome the drawback of the traditional hosting package over cloud hosting packages.
- 1 Resource Limitations:
- 2 Shared Resources or Security Risks:
- 3 Pay For What You Use:
- 4 What does DigitalOcean do to support startups?
- 5 What offerings does DigitalOcean bring to India?
- 6 What is DigitalOcean’s strategy in removing complexity from the customer’s cloud migration journey in India?
- 7 What is the importance of cloud services platforms in digital disruption?
- 8 What is the expansion outlook of cloud hosting?
- 9 The features of DigitalOcean cloud platform offered by MilesWeb are as follows:
In the traditional type of web hosting packages, the number of resources that are allowed to use is limited. The reason behind this is, you’re restricted by the use of a single server. And when you exceed the limits of the single server, the performance of your website is severely compromised which leads to things like website downtime for a long time. On the contrary, a cloud hosting platform does not use a single physical server. Instead of that, cloud hosting uses virtual servers to drag the resources from a physical network of servers in order to meet the demand for IT resources. So, in short, there isn’t any limit on the number of resources that you can use. When a server in the network goes offline, your website will not be affected as it will pull all the necessary resources from other servers in the network and make sure that resources are there when you need them.
Generally, when someone talks about cloud hosting, they’re normally talking about public cloud. And they’re much like shared hosting, VPS hosting and share the resources with several thousands of customers and they come with fair share and security risks.
In conventional hosting settings, to drift from sharing a server dedicated hosting package is recommended. As a matter of choice, to get away from the security risks that are associated with a public cloud setup, it is recommended that you utilize a private or hybrid cloud computing solution. In a private cloud setting, your resources will be pulled from your own network of physical servers and are not shared with anyone else. Particularly, in a hybrid cloud setting, you can utilize both public and private cloud options so you get the best cloud platform for your business website. Whether it is cloud or conventional hosting package, both come with their own security.
Pay For What You Use:
In conventional hosting packages, you’re given a certain amount of resources. In that case, if you do not use all of these resources then you have to pay for resources that you did not even use. But with cloud hosting, you only need to pay for the resources that you use. Therefore, the cloud hosting platform is also known for the “pay per use model”.
Now we will discuss DigitalOcean for a cloud platform. Since with DigitalOcean’s cloud platform you can deploy, manage, and scale applications of any size, it helps in eliminating friction and offers predictability for the developers and their teams to spend more time on building better software. DigitalOcean has several data centers across the globe including one in Bangalore, India and their infrastructure is used by teams and companies building innovative, next-generation businesses on the cloud, across multiple industries, including e-commerce, ad tech, healthcare, and financial services. With the millions of active developers, DigitalOcean claims to have one of the largest libraries of open source resources available in the world.
How does DigitalOcean empower developers and software companies?
DigitalOcean bridges the gap between platform providers and developers who want freedom from infrastructure headaches, so they can focus on writing code. At the initial stage when DigitalOcean was launched, other providers were neglecting the software developer because the prices were huge, the offerings were too complex to navigate and the UI was unnecessarily complex. DigitalOcean makes simple and elegant solutions for developers deploying and scaling their applications in the cloud at the best price to performance value. To improve the user experience, DigitalOcean cloud includes everything from the UI/UX to having a transparent pricing model.
What does DigitalOcean do to support startups?
To help startups as they launch and scale, DigitalOcean has a global incubator program called Hatch. This program includes access to DigitalOcean’s cloud for 12 months, free technical training, mentorship, priority support, etc. Moreover, it offers an opportunity to connect with other startups, accelerators, and investors.
What offerings does DigitalOcean bring to India?
Droplet, their nickname for cloud servers. This is the core product of DigitalOcean. They offer developers high-performance Linux servers at an affordable price with a hyper-focus on simplicity and user experience. Additionally, it comes with compute-heavy resources, memory, bandwidth with the option to add resources like storage as and when needed.
What is DigitalOcean’s strategy in removing complexity from the customer’s cloud migration journey in India?
DigitalOcean serves developers with better software and tools to launch and scale any application in the cloud. As the DigitalOcean provides the simplest platform, an elegant user interface, and most transparent pricing, it reduces the complexity so that developers can build great software – faster. In addition to that, they have developers, advocates and customer success engineers who work with their customers to understand their systems and help them with their migration in the cloud.
What is the importance of cloud services platforms in digital disruption?
This cloud platform allows developers and entrepreneurs to build, test and deploy their innovative applications and products in an agile manner. Due to this faster test deploy lifecycles, developers can easily iterate their idea or concept before building a full-fledged product. Moreover, this will help to scale their business to build long term sustainable companies.
How do you ensure providing a secure platform for your customers?
Data security and privacy are the two major components that DigitalOcean provides to its customers. As the leading cloud provider, they make sure that their infrastructure is compliant with local laws by making it easier for their customers to be compliant as well.
What is the expansion outlook of cloud hosting?
There are lots of benefits that you can have by implementing this cloud technology for your website. Already the leading companies have understood these benefits and started implementing this technology for better performance of their website. Apart from the economic benefit related to a reduction in the total cost of operations (TCQ), the cloud platform offers flexibility in supporting fluctuating workloads as organizations can rapidly scale up or scale down based on their requirements.
Based on the scalability feature offered by the cloud platform, it allows companies to seamlessly embrace the client’s unique business requirements without upgrading their infrastructure. Additionally, it allows businesses to achieve agility in a constantly evolving market scenario.
There are several vendors available in an online market from which you can choose the best one that suits and fulfills all your needs. MilesWeb is one of them. The leading web hosting company is an official partner of DigitalOcean so you can easily implement this cloud platform for your website. Apart from the DigitalOcean cloud platform, the award-winning company offers several other services such as shared hosting, Linux VPS hosting, reseller hosting, dedicated hosting, WordPress hosting, business hosting, Magento hosting, etc. at an affordable price.
The features of DigitalOcean cloud platform offered by MilesWeb are as follows:
- Complete Management
- Expert Advice
- System monitoring
- Server maintenance
- Data protection
- Regular updates
Server locations play an essential role when it comes to website performance. In that, if the distance from server to visitor’s browser is more than the longer it will take time for your page to load.
Moreover, the benefits that you get from a fully managed DigitalOcean cloud are as follows:
- Cost and time saving
- Reduced resource cost
- Improved security
- Increase productivity
So, if you’re looking for any reasonable DigitalOcean cloud plans for your business website then MilesWeb would be the ideal choice for you.
How to Overcome the Challenges of File-sharing Online?
Due to increasing demands for collaborations among teams and clients, organizations are moving toward cloud-based file-sharing and storage solutions. File sharing online facilitates the users to create, organize, share, and manage data from any place at any time.
But, like any other technology, there are some inherent challenges in online file synchronization, as well. From security to scalability, businesses have to deal with multiple issues at times.
Here’s how you can mitigate the challenges in this system to create a collaborative environment:
Challenge 1: Lack of Security
Remember, no software is immune to security breaches and cyber threats. Even the self-hosted solutions carry the risk of hostile intruders causing internal vulnerabilities. Although a password keeps your files secure to some extent, many other calamities can affect your systems.
So, invest in a file-sharing protocol that provides direct access to the files with bank-level encryption, password protection, and expiration date. Enterprise-grade solutions have compelling features to monitor abusive users and suspicious activities.
Challenge 2: Lack of Activity Monitoring
If there’s a lack of visibility and tracking abilities on the software, the privacy of sensitive customer data can be at risk. Usually, consumer-based solutions come with base-level transparency to allow simple permissions and the ability to edit the documents.
But, enterprise-grade software products emphasize these abilities on a granular level for better monitoring. Every event happening in your project is tracked regularly, even if it’s a simple file-sharing activity by a user.
Challenge 3: Lack of Customization
Though it seems a trivial challenge, lack of customization or personal branding often makes the users uncomfortable while working. They don’t familiarize themselves with the environment. That may affect their trust in your services.
Here, customization for branding the software is an effective way to impress your clients. Even when using file-sharing online through a secure link, you can make the landing pages appear with the client’s logo and brand colors. It not only adds a professional look to the system but also instigates confidence in your clients.
Challenge 4: Complicated Pricing Mechanism
Before investing in any technology, organizations assess its costs and benefits. If you offer them a portal or solution with complicated pricing and confusing terms of a contract, they are likely to move away.
Hence, invest in a solution that enables competitive and straightforward pricing without any hidden costs. Don’t engage the customers into long-term contracts that may make them uncomfortable. If possible, start the services with a free trial to give them an overview of your capabilities.
Must Read: How Technology Has Changed Our Lives?
Challenge 5: Lack of Collaboration
When you have a team working remotely outside the boundaries of your organization, real-time collaborations become a challenge. Not everyone can stay updated and have access to the documents at all times.
Hence, in a file-sharing module, real-time collaboration is essential to maintain seamless operations. The storage platform should allow you to complete the tasks and post messages within its framework itself. Users can access this data from any location with their secure credentials without any restrictions of time and place.
These are the challenges of file-sharing online that you can overcome with effective strategies and a robust platform.
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